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UHACC
Unix Hobbyists', Administrators', and Coders' Club
Constitution
v1.0.3
This document was voted on and approved unanimously at the February 6, 2002
UHACC Meeting.
Motion to approve: Chuck Geigner (m0ng00se)
Seconded by: Andy "Opie" Kraut (opie)
Additional members in attendance included:
Erik Costlow (erik)
Jessica Kalamasz (jesimica)
Jason Nance (aitrus)
Tom Portegys (portegys)
Andy Schmidgall (mrflippy)
Steve Vittitoe (bool)
Members not in attendance, but voting:
Mike Gibson (elfstones)
| Preamble: |
This fellowship of individuals united by their interest in Unix-type
operating systems shall be known as the Unix Hobbyists',
Administrators', and Coders' Club (UHACC). This
not-for-profit organization exists primarily for the purposes of
educating and promoting the usage and development of Unix-type
operating systems as well as their software and other applications
through meetings, workshops, install fests, and other such events.
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| Article 1: |
Membership :: Membership is open to any individual with an
enthusiastic attitude towards educating, learning, and promoting the
usage and development of Unix-type operating systems.
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| Article 2: |
Officers :: There shall be an elected President, Vice
President, Treasurer, Secretary, and Webmaster.
The Executive Board shall consist of these five (5) elected officers.
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| Article 3: |
Election of Officers :: Only those members active for the year
prior (three trimesters including the present) to elections shall be
eligible for Executive positions. Nominations for Executive
positions will be accepted during the first regular meeting in April.
Elections will take place the second regular meeting of April. All
Executive terms begin the first regular meeting of May and last for
one (1) year (three trimesters).
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| Article 4: |
The Nomination / Election Process :: Nominations and
elections for each position will take place in the following
order: President, Vice President, Treasurer, Secretary, Webmaster.
Members satisfying the requirements for Executive positions may be
nominated by any member active during the current trimester. Each
nomination must be seconded by another member active during the
current trimester and then accepted by the nominated member. A
member may be nominated for one or all positions, but may only be
elected to one (1) position per Executive term. There is no limit
on the number of terms a member may hold in an office. The member
may hold the office as long as he or she meets the requirements of
the office and is elected by the process outlined within.
Election day shall take place as follows. Each candidate will be
given the opportunity to speak on his or her behalf. If there is
an incumbent, the incumbent has the choice of when to speak. Other
candidates will be given his or her opportunity alphabetically by
last name. After all candidates being considered for the position
have been given the opportunity to speak, they will all leave the
room. At this time, discussion of the candidates is open to any
other member (active or passive). At the conclusion of the
discussion a secret balloting for the position shall take place.
Only members active during the current trimester are eligible to
vote. A candidate is elected when he or she receives a vote of at
least 50% + 1 of the attending active membership. In instances
where no single candidate receives at least 50% + 1 of the votes,
the candidate receiving the least number of votes will be dropped
from the current process, and a revote of the remaining will take
place. This process will continue until a single candidate
receives at least 50% + 1 of the votes of the attending active
membership. In the case of a tie between two final candidates, the
position is considered tabled until the next regular meeting where
the process for the position will take place again with only those
two candidates.
Absentee ballots will be accepted one (1) week prior to the
election by the current President. Absentee ballots will consist
of a rank order list of each candidate for each position.
In cases where an unopposed candidate does not receive
50% + 1 of the votes by attending active members, the newly
elected Executive Board will appoint a member satisfying the
requirements for the position to office.
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| Article 5: |
Duties of the Officers
President :: Presides at the meetings, votes only in the
event of a tie, and is the chairperson of the Presentation
Committee. The President's signature (along with the
Treasurer's) is required for all approved expenditures.
Vice President :: Accepts duties of the President in his
or her absence and is a co-chairperson of the Public Relations
Committee.
Treasurer :: Responsible for collecting dues, the UHACC
checking account, and all other approved monetary transactions.
The Treasurer's signature (along with the President's) is required
for all approved expenditures. The Treasurer is also a
co-chairperson of the Public Relations committee.
Secretary :: Responsible for taking notes for each meeting
as well as documentation of presentations of which one copy shall
be placed in a binder and another be given to the Webmaster for
publication on the website. The Secretary is also responsible for
keeping an up-to-date record of attendance at both regularly
scheduled UHACC meetings and other UHACC approved events.
Webmaster :: Responsible for maintaining and updating the
UHACC website. The Webmaster's duties also include making sure
that other content adheres to UHACC standards, including, but not
limited to: fonts, colors, sizes, and appropriateness. The
Webmaster is also the chairperson of the Website Development
committee.
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| Article 6: |
Meetings, Official Business, and the Timeline :: Meetings
shall be held the first (1st) and third
(3rd) Wednesday of every month at 7pm at a
pre-determined, advertised location. Special meetings may take
place, but are only official when: 1) At least one (1) executive
board member is present, and 2) The meeting location, time, and
purpose was advertised at least one (1) week in advance.
Official business may only take place at regularly scheduled
meetings and special meetings. Money expenditures of more than
fifty (50) dollars requires a motion and second at a first
official meeting and a vote at the following official meeting.
All other business requiring a vote not covered anywhere else
in the Constitution or Operating Code requires an official
meeting, motion, second, and majority vote to pass.
The UHACC year is broken into three (3) trimesters with the first
(1st) running from May 1st to
August 31st, the second (2nd) running from
September 1st to December 31st, and the
third (3rd) running from January 1st to
April 30th. Active members will be determined at the
end of each trimester. Meetings are open to both members and
non-members.
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| Article 7: |
Amendments :: The Constitution may be amended by a
three-fourths (3/4) vote of the present, currently active members
of at least one trimester not including the current in the
following manner.
The proposed amendment must first be brought up at an official,
regularly-scheduled meeting. A motion is to be made for the
proposed amendment. After discussion, if a second is given in
support of the proposed amendment, the amendment may be voted
on at the following official, regularly-scheduled meeting.
At the second meeting, if the proposed, seconded amendment
receives at least three-fourths (3/4) of the votes of the present,
currently active members it is to be entered into the constitution
and becomes active at the start of the following official,
regularly-scheduled meeting.
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| Article 8: |
Acceptable Use Policy (AUP) :: These are the rules,
regulations, and responsibilities placed on individuals who
desire access to UHACC's electronic resources (i.e. - shell
accounts). The AUP will be maintained by the Executive Board.
All changes must be approved by a three-fourths (3/4) vote of
the present, currently active members of at least one trimester
not including the current. Individuals are not required to accept
the AUP to be a member of UHACC, but must accept and abide by the
AUP to use UHACC's electronic resources.
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| Article 9: |
Duties of Active Members
Section I :: An active member shall be defined as an
individual who has attended the set amount of meetings as defined
below for one full trimester and has paid all dues as defined
below.
Section II :: Active members are required to attend
three-fourths (3/4) of regularly scheduled meetings as defined in
Article 6.
Section III :: Attendance of events approved by the UHACC
Executive Board outside of regularly scheduled meetings may
substitute up to one (1) missed regularly scheduled meeting per
trimester to count towards active status.
Section IV :: Each active member must participate in at
least one (1) of the following standing committees:
Presentations, Website Development, Public Relations
Section V :: Active members have the privilege of voting
on all matters brought before the entire group unless specified
otherwise by the Constitution.
Section VI :: A member is considered active until he or
she proves otherwise. Failure to meet any of the above
obligations will result in the member becoming passive for the
following trimester.
Section VII :: Individuals unable to meet the attendance
requirements may petition the Executive Board to be considered
for active membership. Petitions will be reviewed on a
case-by-case basis. Active standing is granted by a majority
vote of the Executive Board.
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| Article 10: |
Duties of an Passive Member
Section I :: An passive member is defined as an individual
not meeting the requirements of active membership as defined above.
Section II :: Passive members have the right to attend all
UHACC meetings and functions and may serve on the standing
committees.
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| Article 11: |
Dues :: Dues are to be paid on a trimesterly basis. The
exact amount of the dues and what you receive when you pay dues
is to be outlined in the yearly Operating Code.
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| Article 12: |
Operating Code :: A yearly operating code is the be written
by the Executive Board and presented at the first meeting of the
fall trimester. This code may be altered in the following fashion.
The proposed change is made in the form of a motion by an active
member at a regularly-scheduled, official meeting. After a
discussion, if the motion is seconded, the motion gets tabled until
the following regularly-scheduled, official meeting. If the
motion received a majority vote of the attending, active members,
the Operating Code is altered and the changes take effect at the
following regularly-scheduled meeting.
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| Article 13: |
Exceptions :: Matters not covered under the current
Constitution will be dealt with by the Executive Board.
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Upcoming Events
UHACC Pre-Meeting
Wednesday Evenings, ~5:15-6:30pm - Lunker's
Officially unofficial pre-meeting meeting.
Come. Eat. Geek.
UHACC Meeting
Every Wednesday - 7:00-9:00pm
IWU Center for Natural Science Learning and Research, Fishbowl, floor 2.
[Directions]
Join us every Wednesday for our usual gratuitous display of geekiness. Meetings are free and attendance is open.
Hope to see you there!
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