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Unix Hobbyists', Administrators', and Coders' Club [U.H.A.C.C.]
Constitution v2.0.1
Original Author: Jason Nance, v1.00, 1.01, 1.02, 1.03
Original v2.00 and v2.01 Revisions Author: Chuck Geigner, 2003
Motion to Approve: Andrew Kraut, Seconded: Phil Buescher
Approved: 16 Jul 2003
Amendment .01, changing Secretary Duties in Article 5, approved 10 Sept 2003
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| Preamble: |
This fellowship of individuals united by their interest in Unix-type
operating systems shall be known as the Unix Hobbyists',
Administrators' and Coders' Club (UHACC). This
not-for-profit organization exists primarily for the purposes of
promoting and grokking the usage, development and proliferation of Unix and Unix-type
operating systems as
well as their software and associated culture through
meetings, workshops, and other events.
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| Article 1: |
Membership :: Membership is open to any individual with an
interest in Unix-type operating systems
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| Article 2: |
Officers / Executive Board :: There shall be an elected President.
Unless left vacant by exiting or nonexistant incumbents,
There shall be a Vice President, Treasurer, Secretary,
and Webmaster.
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| Article 3: |
Election of Officers :: Only active members for the year
prior (three terms including the present) to elections shall be
eligible for Executive positions unless special dispensation is given
by Executive Board consensus.
Elections will take place on the second business meeting in April. All
officers hold office for one year (three terms) beginning the first regular meeting of May.
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| Article 4: |
The Nomination / Election Process :: Members
qualifying for Executive positions may be
nominated by any active member. Each
nomination must be seconded by another active member
and then accepted by the nominated member. Nomination motions and
acceptance for Executive
positions may be executed by active members starting
April 1 and continuing until exactly 48 hours before the
election. A member may be nominated for any number of positions, but
may only accept nomination for only one position.
There is no limit
on the number of terms a member may hold in an office. A member
may hold the office as long as he or she meets the requirements of
the office.
Election shall take place as follows:
Each candidate will be
given the opportunity to speak on his or her behalf. If there is
an incumbent, the incumbent has the choice of when to speak. Other
candidates will be given his or her opportunity alphabetically by
last name. After all candidates
have been given the opportunity to speak, they shall be excused and the floor will open for member
commentary on any or all candidates. At the conclusion of the
discussion a secret balloting for the position shall take place.
Only current active members are eligible to
vote.
Absentee ballots will be accepted prior to the
election by the incumbent President. Absentee ballots will consist
of a rank order list of each candidate for each position.
A candidate is elected when he or she receives at
least 50% + 1 of the vote. In instances
where no single candidate receives at least 50% + 1 of the votes,
the candidate receiving the least number of votes will be dropped
from the current process, and a revote of the remaining will take
place. This process will continue until a single candidate
receives at least 50% + 1 of the vote.
In the case of a tie between two final candidates, unless one candidate agrees
to withdraw, the
position is considered tabled until the next regular meeting where
the process for the position will take place again with only those
two candidates.
In cases where an unopposed candidate does not receive
50% + 1 of the votes by attending active members, the newly
elected Executive Board will appoint a member satisfying the
requirements for the position to office.
In cases where a position is left vacant, the President will assume
the duties of the vacant office and may solicit relief from any
member in the interim. A vacant office may also be filled by
Executive board appointment at any time after a position is vacated.
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| Article 5: |
Duties of the Officers
President :: The president is the chief steward of the club, providing vision, direction and leadership.
This officer presides at meetings and votes on matters only in the
event of a tie. The President approves all ad-hoc committee work and heads the Executive Board.
The President's signature (along with the
Treasurer's) is required for all approved expenditures.
Vice President :: The Vice president (VP) accepts duties of the President in his
or her absence. The VP will also help coordinate any activities or events involving public relations, outreach, or travel.
Treasurer :: The Treasurer is responsible for collecting dues, the UHACC
checking account, and all other approved monetary transactions.
The Treasurer's signature (along with the President's) is required
for all approved expenditures.
Secretary :: The Secretary is responsible for taking notes for each meeting as well as documentation of presentations.
The Secretary shall maintain all paperwork and data on the membership of the club.
He or she shall give a membership report to the club at the beginning of each term outlining changes in membership and trends noted.
The Secretary is also responsible for keeping a record of attendance at both regularly scheduled UHACC meetings and other UHACC approved events.
Webmaster :: The Webmaster is responsible for maintaining and updating the
UHACC website. Webmaster is jointly responsible, along with the UHACC server
admin, for the httpd software build on the club server. Webmaster shall also act as the chief moderator and
administrator of the UHACC web forum. The Webmaster will make sure
that site content and style appeals to the sensibilities of the
club and its members. Site redesigns will be carried out by the
Webmaster as well, except that any significant redesigns need approval
by Executive board consensus before execution.
All Officers :: By consensus, the Executive board shall either appoint or reaffirm a server administrator
upon assuming office after the May election cycle. The Executive board may also relieve or reassign
the server administrator as they see fit by announcing and holding an official hearing
in accordance to the rules governing official meetings in Article 6, followed by a vote by the Executive Board.
Should the Executive Board vote to relieve the server administrator, they must then reappoint the position post haste.
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| Article 6: |
Meetings, Official Business, and the Timeline :: Official
UHACC Meetings shall convene every week at a predetermined,
advertised location, day and time set forth in the Operating Code.
Of these, Regular
Business Meetings shall be convened the first and
third week of every month.
Special meetings may occur,
but shall only be official when: 1) At least one (1) executive
board member is present, and 2) The meeting location, time, and
purpose is advertised at least one (1) week in advance.
Official business will only be conducted at Regular
Business meetings or if pre-announced two days in advance for any other regularly
scheduled meeting or if pre-advertised one week in advance for any Special meeting.
Any of these shall only be official when at least one executive
board member is present.
Money expenditures of more than
fifty (50) dollars require announcement and a dialog with the
membership at an official Business Meeting as well as a
consensus of the Executive Board,
Treasurer withholding rights of revokation. Should the Treasurer
revoke a consensus on expenditure, a discussion and vote will
take place at the next official meeting.
All other business requiring a vote not covered anywhere else
in the Constitution or Operating Code requires an official
meeting, motion, second, and majority vote to pass.
The UHACC year is broken into three (3) terms with the first
running from May 1st to
August 31st, the second running from
September 1st to December 31st, and the
third running from January 1st to
April 30th. Active members will be determined at the
end of each term. Meetings are open to members and
non-members.
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| Article 7: |
Amendments :: This Constitution may be amended by a
three-fourths (3/4) majority vote among active members
by observing the following procedure(s):
The proposed amendment shall first be brought up at an official,
regular meeting. A motion will be made for the
proposed amendment. After discussion, if a second motion is given in
support of the proposed amendment, the amendment may be voted
on at the following official, regular meeting.
At the second meeting, if the proposed, seconded amendment
receives at least three-fourths (3/4) of the votes of the present,
active membership it will be entered into this Constitution,
becoming effective immediately.
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| Article 8: |
Acceptable Use Policy (AUP) :: The AUP contains rules,
limitations, regulations, and responsibilities placed on individuals who
access club run and owned electronic resources. The AUP will be
maintained by the Executive Board in a seperate document from this
Constitution.
All changes must be approved via Executive Board consensus and published
promptly and conspicuously once changes are approved.
Individuals are not required to accept
the AUP to be a member of UHACC, but must accept and abide by the
AUP to use UHACC's electronic resources.
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| Article 9: |
Active Members
Section I :: An active member shall be defined as an
individual who has attended the set amount of meetings as defined
below and has paid all dues as defined
below for one full term.
Section II :: Active members are required to attend
three-fourths (3/4) of scheduled business meetings as defined in
Article 6 unless leave is granted to the member by
Executive Board consensus.
Section III :: Attendance of events approved by the UHACC
Executive Board outside of regularly scheduled meetings may
substitute up to two (2) missed regularly scheduled meeting per
term to count towards active status.
Section IV :: (retired)
Section V :: Active members have the privilege of voting
on all matters brought before the entire group unless specified
otherwise in this Constitution.
Section VI :: A member is considered active until he or
she fails to meet the requirements
or otherwise indicates that
membership is no longer desired or valued.
Section VII :: Individuals also may petition the Executive
Board to be granted
active membership status. Petitions will be reviewed on a
case-by-case basis. Active standing can be granted by
consensus of the Executive Board at any time, as needed.
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| Article 10: |
Passive & Non Members
Section I :: A passive member is defined as an individual
not meeting the requirements of active membership as defined above,
but registered with the club and attending at least one (1) meeting
per term.
Section II :: Passive members may attend all
UHACC meetings and functions as well as serve on standing
committees.
Section III :: Non-members are defined as those who have: 1)
never registered, never attended any meeting, or otherwise never
involved themselves with the club or 2) been asked to leave by Executive
Board consensus for major infraction(s) against UHACC or any of its members.
Non-members of the first category are welcome to attend UHACC meetings as guests.
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| Article 11: |
Dues :: Membership dues are to be paid thrice a year, on a per-term
basis. The
exact amount of the dues and any dues benefits
will be outlined in the Operating Code. Dues may be waived
by obtaining dispensation by Executive Board consensus.
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| Article 12: |
Operating Code :: An Operating Code is the be written
and maintained by the Executive Board.
This code may be altered in the following fashion.
Any proposed change is made in the form of a motion by an active
member at a regular business meeting. After
discussion, if the motion is seconded, the motion will be tabled until
the following regular meeting and
posted to the UHACC forum at
http://uhacc.org/forums/ for
further discussion during this interim between motions and vote.
If, at the the next business meeting, the vote for the motion indicates
majority approval among voting active members,
the Operating Code shall be altered, changes taking effect immediately.
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| Article 13: |
Exceptions :: Matters not covered under the current
Constitution, AUP or Operating Code will be resolved by the Executive Board.
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Upcoming Events
UHACC Pre-Meeting
Wednesday Evenings, ~5:15-6:30pm - Lunker's
Officially unofficial pre-meeting meeting.
Come. Eat. Geek.
UHACC Meeting
Every Wednesday - 7:00-9:00pm
IWU Center for Natural Science Learning and Research, Fishbowl, floor 2.
[Directions]
Join us every Wednesday for our usual gratuitous display of geekiness. Meetings are free and attendance is open.
Hope to see you there!
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